People Operations Specialist

Company: Steptoe & Johnson LLP
Location: Washington
Posted on: April 28, 2025

Job Description:

Please Read The Following Paragraphs Carefully! By submitting this application, you indicate that you have read and understand the paragraphs, and agree to them. Nothing contained in this employment application, or in any of the Firm's other rules, regulations, policies, or practices (which are subject to change at any time) guarantees that I will be hired. In addition, I understand that, if I am hired, my continued employment is not guaranteed for any specific term or time period. Both Steptoe LLP ("the Firm") and I have the right to terminate any employment relationship at will at any time, with or without advance notice, and with or without any reason or cause. This paragraph is the complete and exclusive statement regarding the circumstances under which any employment I may have at the firm can be terminated. The facts set forth in this application and any attached resume are true and complete. I understand that any false answers or statements or any misleadings or material omissions made by me in this application and resume or in responding to interview questions or other requests for information during any point in the hiring process, can be grounds for my rejection as a candidate for employment. If I am hired and such false answers or omissions are later discovered, I understand that I may be immediately discharged because of such falsehoods or omissions. By submitting my application, I certify that I have personally completed this application. I authorize the firm to seek from school officials and all my previous employers any and all opinions and information pertaining to my education and employment history; and I authorize such employers and educational institutions to release that information. I release, promise to hold harmless and covenant not to sue the firm based on its attempts to obtain such opinions and information; and I release, promise to hold harmless and covenant not to sue any educational institution or previous employer on the basis of its disclosure of such opinions and information to the firm. I understand that this application is valid for the position listed.

Please see our privacy policy for important information about how we collect and use information that you provide to us.Position(s) I am Applying forPeople Operations SpecialistSteptoe LLP, a Washington, DC-based Am Law 100 firm, is actively seeking a People Operations Specialist. The People Operations Specialist plays a critical role in the execution of day-to-day tasks and activities and supports overall departmental collaboration. This position requires strong interpersonal skills, the ability to assist with employee relations issues, and a solid understanding of department policies and employee life cycle. The Specialist will provide coordinate and support all initiatives associated with the employee life cycle to include but not limited to, performance management process, on and offboarding, status changes, process improvement and special programs and initiatives.Essential Functions

• Collaborate with People Operations stakeholders and other firm stakeholders to ensure seamless new hire integration into the firm.
• Responsible for process flow, design, and execution of effective onboarding and offboarding.
• Work closely with peers in various People Operations verticals to ensure cohesive service delivery.
• Foster a collaborative environment to share best practices and streamline People Operations processes.
• Work closely with the People Technology team to implement and improve reporting, systems and tools that enhance operational efficiency.
• Assist in the rollout of innovative technologies aimed at improving the employee experience.
• Manage compliance for the department, ensuring that all US offices adhere to local, state, and federal legislation.
• Develop and manage Team communications, ensuring all internal department content on the intranet is up-to-date and accurate.
• Serve as a point of contact for employees regarding general policy and benefits questions, ensuring clarity and compliance.
• Support the roll-out and execution of the performance management process, including timelines, communications, and documentation.
• Collaborate with People Partners to ensure performance reviews are conducted effectively and on schedule.
• Triage initial employee complaints and/or concerns sent to People Operations.
• Compiles and analyzes People data and metrics to support efficient operations. Includes report development and distribution.
• Manage and modernize all People Operations record keeping and filing systems. Ownership of all employee records.
• Invoice and expense report processing.
• Other responsibilities and special projects as assigned include improving processes and procedures.Non-Essential Functions
  • Perform other duties as assigned.Minimum Qualifications
    • Minimum of 2-3 years of related experience in Human Resources, Administration, or Office Management Support required.
    • Professional certification preferred.
    • Experience at an Am Law 100 / 200 law firm preferred.Success Factors
      • Strong HR Fundamentals: Thorough understanding of employment laws, HR best practices, recruitment strategies, performance management systems, and employee benefits.
      • Analytical Skills: Ability to gather, analyze, and interpret HR data to identify trends and inform decision-making.
      • Communication Skills: Excellent written and verbal communication to effectively interact with employees, managers, and HR Business Partners.
      • Attention to Detail: High level of accuracy and ability to manage complex administrative tasks.
      • Problem-solving Skills: Ability to identify issues, analyze root causes, and propose solutions to HR challenges.
      • Technical Proficiency: Familiarity with HR information systems and data management tools.
      • Experience with iManage, ViGlobal, and/or Dayforce a plus.
      • Non-smoking environment.
      • Must be available to work beyond regular business hours as needed.
      • Must be able to work under tight deadlines.
      • Must be able to work in Washington DC Office on a hybrid schedule.
        The anticipated base salary for this position is $85,000. The actual base salary offered will be dependent upon the applicant's experience and qualifications, as well as other job-related factors, including but not limited to, relevant skills, education, certifications or other professional licenses held, and if applicable, geographic location.Steptoe offers a full range of benefits for you and your eligible dependents. Benefits currently include: medical, dental, vision, life, disability, dependent care, health care flexible spending accounts, 401K Plan, Profit-Sharing, Paid Time-Off and a robust Wellness Program.Steptoe LLP is an equal opportunity employer EOE/AA/Minority/Female/Disability/Veteran. All qualified applicants will receive consideration without regard to race, color, religion, gender, national origin, sexual orientation, gender identity and expression, marital status, mental or physical disability, genetic information, or any basis proscribed by applicable statutes.
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Keywords: Steptoe & Johnson LLP, Charlottesville , People Operations Specialist, Other , Washington, Virginia